OFFICE COORDINATOR – OAKLAND

The Office Coordinator will be responsible for a variety of administrative duties.  As part of the Support Services team, this role interacts with clients, vendors, and staff to ensure operational needs are met. 

Be the face of the corporate headquarters currently located in Richmond, CA (relocating to Oakland).

KEY RESPONSIBILITIES:

  • Greet clients/guests, answer incoming phone calls, and handle incoming and outgoing mail
  • Collaborate with team members to coordinate facilities, vehicles, travel, and phones
  • Perform daily office setup
  • Coordinate the purchasing of everything from office supplies to computer equipment for the corporate headquarters and field offices
  • Restock and maintain office cleanliness of the break room, executive offices, and all conference rooms
  • Maintain and update the equipment sign-out sheets for the corporate and field offices
  • Provide administrative oversight for corporate FedEx and UPS account
  • Set up office space for new employees, including phones, office supplies, etc.
  • Assist with new hire coordination
  • Assist with office expense reporting
  • Responsible for fire safety drills and act as fire warden for the office
  • Coordinate quarterly safety meetings for the corporate office
  • Assist in managing conference calling software
  • Coordinate and pick up office lunches and office breakfasts
  • Perform ergonomic assessments upon request
  • Assist to develop new operational procedures to make our organization even more efficient
  • Performs other duties as necessary

SKILLS & ABILITIES:

  • Effective written, interpersonal and communication skills with the ability to work as part of a team involving staff, clients and outside agencies
  • Strong problem-solving skills, including an ability to prioritize activities and work with limited supervision
  • Results oriented and able to complete tasks on a deadline
  • Excellent organizational skills and attention to detail
  • Proficient in MS Office including: Word, Excel, and PowerPoint
  • Ability to make good decisions using sound, professional judgment
  • Ability to think and plan ahead, anticipate the unexpected
  • Self-starter who thrives in an environment that is fast-paced, demanding, and fun
  • Previous facilities or office coordination experience is preferred
  • Collegiate and professional approach when working with others
  • Keen sense of urgency

MINIMUM QUALIFICATIONS:

  • Minimum of 2-3 years of office administration or customer service related experience
  • Bachelor’s Degree preferred
  • Valid California Driver’s License required