OFFICE COORDINATOR – LOS ANGELES
The Office Coordinator will be responsible for a variety of administrative duties. As part of the Support Services team, this role interacts with clients, vendors, and staff to ensure operational needs are met.
KEY RESPONSIBILITIES:
- Greet clients/guests, answer incoming phone calls, and handle incoming and outgoing mail
- Collaborating with team members to coordinate facilities, vehicles, travel, and phones
- Perform daily office setup
- Coordinate the purchasing of everything from office supplies to computer equipment for the corporate headquarters and field offices
- Restock and maintain office cleanliness of the breakroom, executive offices, and all conference rooms
- Maintain and update the equipment sign-out sheets for the corporate and field offices
- Provide administrative oversight for corporate FedEx and UPS account
- Set up office space for new employees, including phones, office supplies, etc.
- Assist with new hire coordination
- Assist with office expense reporting
- Responsible for fire safety drills and act as fire warden for the office
- Coordinate quarterly safety meetings for the corporate office
- Assist in managing conference calling software
- Coordinate and pick up office lunches and office breakfasts
- Perform ergonomic assessments upon request
- Assist to develop new operational procedures to make our organization even more efficient
- Performs other duties as necessary.
MINIMUM QUALIFICATIONS:
- Effective written, interpersonal and communication skills with the ability to work as part of a team involving staff, clients and outside agencies.
- Strong problem-solving skills, including an ability to prioritize activities and work with limited supervision.
- Results oriented and able to complete tasks on a deadline.
- Excellent organizational skills and attention to detail
- Proficient in MS Office including: Word, Excel, and PowerPoint
- Ability to make good decisions using sound, professional judgment.
- Ability to think and plan ahead, anticipate the unexpected
- Self-starter who thrives in an environment that is fast-paced, demanding, and fun
- Previous facilities or office coordination experience is preferred
- Collegiate and professional approach when working with others.
- Keen sense of urgency.
- Minimum of 2-3 years of office administration or customer service related experience.
- Bachelor’s Degree preferred.
- Valid California Driver’s License Required